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GCAAR

Greater Capital Area Association of Realtors®

What forms do GCAAR members have access to?

GCAAR REALTORS® and our attorney affiliate members have access to the complete GCAAR forms libraries – over 230 forms covering Montgomery County, Maryland and the District of Columbia.  


How can GCAAR members access forms?

GCAAR REALTOR® and attorney affiliate members can access forms in a variety of ways:

GCAAR website -- FREE
GCAAR’s full library of Montgomery County and District of Columbia forms are available to GCAAR REALTOR® and attorney affiliate members for free.  
- To access the forms, sign into GCAAR’s website with your GCAAR member number and password. 
- You may contact a member of GCAAR member services team if you need help signing in at memberservices@gcaar.com or 301.590.8769.

zipForms® Plus -- FREE
This service is offered free to all GCAAR REALTORS® as part of your GCAAR membership.  The forms are all fillable through the zipForms® Plus platform.  Additional upgrades to zipForms®, including electronic signature options, are available at an additional cost(s). 

GCAAR REALTORS® can access zipForms® Plus through GCAAR’s website under REALTOR® Tools. Greater Capital Area Association of REALTORS® is listed under Maryland State. If setting up an account for the first time, it will require you to enter in your login credentials to NAR.  You can conveniently sign in here - https://www.zipformplus.com/ 

Need more help with zipForms® Plus? zipForm® questions (i.e., gaining access to your libraries, navigating the website, or technical concerns) are directly answered by the zipForm® Help Desk at 586.840.0140. They are available 24 hours per day Monday through Friday, and from 8 a.m. – 10 p.m. on weekends and holidays.  Want more information? Visit https://ziplogix.com/zipform-plus

zipForms® Plus Practice notes:
• Other REALTOR® Association forms are available by either becoming a member of that specific Association OR certain Associations may allow purchase of their forms libraries on zipForms® Plus at an additional cost.
• Not all REALTOR® associations provide their forms on zipForms® Plus. Please reach out to the association to confirm prior to contacting Lone Wolf/zipForms®. Maryland REALTORS® requires full membership within the Association and their forms cannot currently be purchased individually without a membership.

Additional Options (may have cost)

After careful consideration, GCAAR as a courtesy provides our forms to certain independent Forms Service Platforms to benefit our members.  Independent platforms require subscriptions by Brokers/Brokerages and/or Agents, which may have an associated cost.  Once GCAAR Brokers/Brokerages and/or REALTORS® have obtained a valid subscription, GCAAR REALTORS® benefit by accessing GCAAR’s full Montgomery County and District of Columbia libraries at no additional cost to their standard platform subscription.  GCAAR members REALTORS® contact their Broker directly about accessing forms through any of the below platforms.

DocuSign Rooms
If you would like to learn more about DocuSign Rooms for accessing digital forms, you can directly call their customer support services at 206.582.3253 for step-by-step guidance Monday-Friday from 9 a.m.- 5p.m. If you are an existing customer, please contact your DocuSign account manager.  Want more information? Visit https://www.docusign.com

Dotloop 
If you would like to learn more about DotLoop for accessing digital forms, you can start at https://www.dotloop.com/products where you can read about the different products available, sign up for demo, and/or see videos tutorials.

If you are a new or current customer needing support, you can directly call 1.888.368.5667 or email support@dotloop.com.  You can also visit their support https://support.dotloop.com/hc/en-us which has a live support chat option.

Remine Docs+
If you would like to learn more about Remine Docs+ for accessing digital forms, you can visit Remine Support Center or directly call 1.844.904.7255 Monday-Friday from 9 a.m.- 5p.m.  You can also access their support network here: Contact Remine Support – Remine Support Center

What are the terms of use for GCAAR Forms?

Association standard forms are provided to members as a member service and may be used only by REALTORS® and Affiliate Attorney Members in good standing. The reproduction of any such standard form in whole or in part, or the use of the name "Greater Capital Area Association of REALTORS®", in connection with any other form, is expressly prohibited without the prior written consent of the Association.

REALTOR® Members
Access to the Forms by REALTOR® Members is condition upon review and acceptance of the following Policy:

Upon receipt of a written request from an active REALTOR® Member, as defined in the Bylaws, the CEO and/or their authorized designee may execute an agreement to license the Forms to the REALTOR® Member, only during the period in which the REALTOR® Member is an active member of GCAAR, and under the following terms and conditions:

• The REALTOR® Member acknowledges that the copyright for the Forms is owned by Greater Capital Area Association of REALTORS® and will not remove the copyright designation when using or transmitting the Forms.
• The REALTOR® Member acknowledges that GCAAR retains the ownership rights to the copyright for any modified forms or derivative works that are based on the Forms.
• The REALTOR® Member will only use or provide the Forms in conjunction with transactions in which a GCAAR REALTOR® represents at least one (1) party to a transaction.
• The REALTOR® Member will not permit use or modification of the Forms by any third party (other than an employee or the Affiliate Attorney Member providing assistance in connection with a transaction in which the Affiliate Attorney Member is authorized to use the Forms.
• The REALTOR® Member will not modify the Forms, other than to fill in blank spaces provided in the Forms, without first obtaining written permission from GCAAR.
• The REALTOR® Member will notify GCAAR promptly if he/she discovers any unauthorized use or modification of the Forms.
• At such time as the REALTOR® Member ceases to be an active member of GCAAR, the REALTOR® Member will immediately cease all use of the Forms, except solely as required to complete a pending transaction in which a GCAAR REALTOR® represents at least one (1) party to the transaction.

GCAAR reserves all rights at law and in equity, including a right to seek immediate injunctive relief based on any violation of this policy. Your acceptance of this Policy signifies your agreement with the terms above and your agreement to be bound by the same. If you do not agree to this Policy, you may not access the Forms.

Affiliate Attorney Members
Access to the Forms by Affiliate Attorney Members is condition upon review and acceptance of the following Policy:

Upon receipt of a written request from an active Affiliate Attorney Member, as defined in the Bylaws, the CEO and/or their authorized designee may execute an agreement to license the Forms to the Affiliate Attorney Member, only during the period in which the Affiliate Attorney Member is an active member of GCAAR, and under the following terms and conditions:

• The Affiliate Attorney Member acknowledges that the copyright for the Forms is owned by Greater Capital Area Association of REALTORS® (“GCAAR”) and will not remove the copyright designation when using or transmitting the Forms.
• The Affiliate Attorney Member acknowledges that GCAAR retains the ownership rights to the copyright for any modified forms or derivative works that are based on the Forms.
• The Affiliate Attorney Member will only use or provide the Forms in conjunction with transactions in which a GCAAR REALTOR® represents at least one (1) party to a transaction.
• The Affiliate Attorney Member will not permit use or modification of the Forms by any third party (other than an employee or the Affiliate Attorney Member providing assistance in connection with a transaction in which the Affiliate Attorney Member is authorized to use the Forms.
• The Affiliate Attorney Member will not modify the Forms, other than to fill in blank spaces provided in the Forms, without first obtaining written permission from GCAAR.
• The Affiliate Attorney Member will notify GCAAR promptly if he/she discovers any unauthorized use or modification of the Forms.
• At such time as the Affiliate Attorney Member ceases to be an active member of GCAAR, the Affiliate Attorney Member will immediately cease all use of the Forms, except solely as required to complete a pending transaction in which a GCAAR REALTOR® represents at least one (1) party to the transaction

GCAAR reserves all rights at law and in equity, including a right to seek immediate injunctive relief based on any violation of this policy.

Brokerage Affiliation and Forms Usage
A member may only use GCAAR forms for services rendered as part of a brokerage that is affiliated with the National Association of REALTORS®. This applies to real estate agent services as well as property management and appraisal services.

The consents or licenses granted above must be limited to the use as specified in the licensing agreement and this Policy. Any other use may not be made without the express written consent of GCAAR, which consent may be revoked or withheld by GCAAR within its sole discretion. Any other use made by any Member without the express written consent of GCAAR may also subject that Member to an ethics complaint with any applicable licensing authority, as well as discipline consistent with any sanction authorized by the Code of Ethics and Arbitration Manual of the National Association of REALTORS®, up to and including suspension or revocation of membership.  Any agreement must be reviewed by GCAAR’s legal counsel.  

How do attorney affiliate members currently access our forms?

GCAAR attorney affiliates can access our forms directly through GCAAR’s website and/or zipForms® Plus.  Note, you must be a member of GCAAR and an attorney affiliate specifically to access our forms.  Please contact memberservices@gcaar.com for more assistance.

Access to the Forms by Affiliate Attorney Members is condition upon review and acceptance of the following Policy:
• The Affiliate Attorney Member acknowledges that the copyright for the Forms is owned by Greater Capital Area Association of REALTORS® (“GCAAR”) and will not remove the copyright designation when using or transmitting the Forms.
• The Affiliate Attorney Member acknowledges that GCAAR retains the ownership rights to the copyright for any modified forms or derivative works that are based on the Forms.
• The Affiliate Attorney Member will only use or provide the Forms in conjunction with transactions in which a GCAAR REALTOR® represents at least one (1) party to a transaction.
• The Affiliate Attorney Member will not permit use or modification of the Forms by any third party (other than an employee or the Affiliate Attorney Member providing assistance in connection with a transaction in which the Affiliate Attorney Member is authorized to use the Forms.
• The Affiliate Attorney Member will not modify the Forms, other than to fill in blank spaces provided in the Forms, without first obtaining written permission from GCAAR.
• The Affiliate Attorney Member will notify GCAAR promptly if he/she discovers any unauthorized use or modification of the Forms.
• At such time as the Affiliate Attorney Member ceases to be an active member of GCAAR, the Affiliate Attorney Member will immediately cease all use of the Forms, except solely as required to complete a pending transaction in which a GCAAR REALTOR® represents at least one (1) party to the transaction

GCAAR reserves all rights at law and in equity, including a right to seek immediate injunctive relief based on any violation of this policy.

How do non-GCAAR REALTORS® access GCAAR forms library? 

Non-GCAAR members currently have two options.  
1. You can join as a GCAAR secondary REALTOR® and have full access to both the Montgomery County and District of Columbia libraries, along with gaining all of the other secondary member benefits.  Contact GCAAR Member Services at newmember@gcaar.com or 301.590.8769 for more information.  
2. Non-GCAAR REALTORS® who are members of another REALTOR® organization may individually purchase GCAAR’s Montgomery County and/or District of Columbia library directly through zipForms®.  

Where can I get more assistance?

You can email formshotline@gcaar.com for assistance with forms access or assistance.  Please note that this program cannot provide legal advice nor answer legal questions. Those questions should be referred to your broker or legal counsel. You can also search for a GCAAR attorney affiliate on our GCAAR Affiliate Member Directory.

How do I get forms from other areas or associations?

GCAAR members will now have access to Frederick County Association of REALTORS® and Prince George’s County Association of REALTORS® forms in zipForm® and members of those associations will have access to GCAAR’s Montgomery County forms in zipForm®. 

For other associations, you would directly contact the REALTOR® Association whose forms you need.  You may be required to join them as a member, or they may allow you to purchase their forms through a forms service provider.  All REALTOR® Associations vary in their terms and conditions for forms, as well as which particular service platform(s) they have agreements with. 

Here are the phone numbers for some of our neighboring associations:
- Prince George’s County Association of REALTORS®: 301.306.7900 
- Frederick County Association of REALTORS®: 301.663.0757 
- Greater Baltimore Board of REALTORS®: 410.337.7200
- Anne Arundel County Association of REALTORS®: 410.544.4554 
- Howard County Association of REALTORS®: 410.715.1437  
- Dulles Area Association of REALTORS®: 703.777.2468 
- Northern Virginia REALTORS®: 703.207.3200 
- Maryland REALTORS®: 443.716.3500 or their legal hotline

How does a new service platform not listed above get access to GCAAR forms?

GCAARs forms are controlled by a legal licensing agreement.  Please contact GCAAR formshotline@gcaar.com for more information.