Dear Tech Team:

E-Mail

How do I automatically add my name to the bottom of each e-mail I send out?
In your e-mail software program, that feature is called a signature line, but each software package offers a unique way to add one. In Microsoft Outlook 2003:
Click on the "Tools" menu at the top, select "Options," and click on the "Mail Format" tab
Go to "Signatures" in the Signatures area, and click "New"
Add the text you wish to use in your signature line, click "OK" or "Finish"

Why can't I open attachments in Outlook Express?
You may have updated Windows recently, which increased your personal security but, at the same time, turned off the ability to open attachments. To turn off the higher security and again open attachments:
Click "Tools," "Options" and the "Security" tab
Uncheck the option "Do not allow attachments to be saved or opened that could potentially be a virus"

How do I add a contact to my address book in Outlook 2000?
Outlook 2000 does not automatically add addresses to our contact list. When you receive an e-mail from someone who you want to add to your Contact List, do the following:
Open the e-mail message
Right-click on the e-mail address that you want to add to your Contact List
Select "Add to Contacts"
To automatically put an address in your Contact List when you Reply to a mail message:
Under the "Tools" menu, click "Options"
Click "Send"

I can't open links within an e-mail. How do I fix that?
Adjust software settings so your computer knows how a hyperlink should be handled:
   1. Double-click the "My Computer" icon on the desktop or in the "Start" Menu to open Windows Explorer
   2. On the "Tools" menu, click "Folder Options"
   3. On the "File Types" tab, scroll down the list until you locate the N/A (None) section in the Extensions column.
   4. Click the N/A (None) URL:HyperText Transfer Protocol entry, and then click "Advanced"
   5. In the "Edit File Type" dialog box that appears, click the OPEN entry in the "Actions" box, and then click Edit.
   6. In the "Editing action for type: URL:HyperText Transfer Protocol window," click to clear the Use DDE check box, and then click "OK"
   7. Click Close, and then close Windows Explorer (My Computer).
   8. Quit all versions of Internet Explorer.
 
How do I create a group e-mail list in Outlook Express?
In Outlook Express, click on "Tools," "Address Book," and the "New" icon. Select New Group and then give your group a name. To add existing members, open the new group by double-clicking on the name, and click on the Select Members button. While holding down the "ctrl" key, highlight the names you wish to add and click on the "Select" arrow. Click OK and then OK again and close the address book.

Can I send an email to multiple people without them seeing each other's email addresses?
In Outlook 2003:
   1. In a message, click To.
   2. In the "Type name or select from list" box, type the name or click Advanced, then click Find.
   3. In the Name list, click the name, and then click Bcc. (Bcc: An abbreviation for Blind carbon copy. If you add a recipient's name to this box in a message, a copy of the message is sent to that recipient and the recipient's name is not visible to other recipients of the message)
   4. Click OK.

In Outlook 2000:
   1. Click on the "View" Menu.
   2. Click on the Bcc Field.
          * The Bcc Field will now be displayed whenever you send email.

In Outlook Express:
   1. Click on the "View" Menu.
   2. Click on All Headers.
          * The Bcc Field will now be displayed whenever you send email.

In Outlook Express can I block someone from sending me an e-mail?
   1. Sure. In your Inbox folder or in the list of messages in a newsgroup, click the message from the sender you want to block.
   2. On the Message menu, click Block Sender.

When I started e-mailing pictures five years ago, I was taught that they could not be larger than one megabyte, so I always reduce the size of my pictures in Photoshop. Lately, however, I have been successfully receiving pictures that are more than one megabyte over my D.S.L. connection. Did the rules change?
Back in the days of dial-up connections, many Internet service providers had smaller limits on the size of the file attachments on e-mail messages. Depending on the rules of the specific service provider and the amount of mail server space allotted to each customer, messages and their attachments often couldn’t exceed one or two megabytes in total size.

Now, with larger servers and the popularity of broadband connections that can transfer data much more quickly than dial-up modems, many providers have increased their maximum message size to 5 or 10 megabytes. That permits multiple pictures, small audio files or even short video clips to be easily attached to a message. Check with your Internet service provider for its attachment-size limits.

Keeping your photos on the small side is not a bad idea anyway, as they download more quickly and usually display better when opened by your recipients. (Sending photos with resolutions larger than the computer monitor’s resolution can cause the image to fill up the screen.)

If you don’t want to spend time in Photoshop shrinking copies of your photos just to e-mail, you can have Windows or Mac OS X reduce the image size for you.

In most recent versions of Windows, right-clicking on a picture file, going to the Send To option and choosing Mail Recipient brings up a dialogue box that offers to shrink the image size and attach it to a message.

In the iPhoto program that comes with Mac OS X, you can select the photos you want to send, click the E-Mail button at the bottom of the window, and then choose the new size for your picture attachments.

If you plan to upload your photos to a Web site or send in an email, shrinking them to a more practical size would be a good idea. There are countless tools that can do this, but your best bet is one that can resize a batch of photos at a time. The aptly named Picture Resizer does exactly just that. Just drag your photos to its icon, and it will create smaller versions of your original photos while leaving the originals intact.